Is your home-based business moving to a bigger and better location? Good for you.
This is an indication that your enterprise is achieving its goals. Therefore, it is crucial to gear up and make changes to welcome even more growth opportunities.
As exciting as all of that sounds, taking your homegrown business to a different location is not going to be easy. It will cause interruptions in your usual operations and things can get quite chaotic with the “additional” activities within your current workplace.
If you need help in managing this important milestone in your growing business’ lifecycle, here are six tips on how to organise business relocation the smart way.
1. Put up a schedule of things to do for the move.
Jot down all the tasks you need to do and assign a time and date for each one of them. Include other details in the schedule, too, such as the people assigned to perform the tasks, telephone numbers of services (such as the removalists) to call, and others.
Put the schedule up on your bulletin board or a wall.
It’s important for everybody to get a clear visual of his or her responsibilities. Think carefully about the people you are assigning certain tasks to.
If you want to go about the process in the most effective and efficient fashion, you need to assign tasks to the people who have the best skills for them.
Also, by doing this, the schedule can double as a checklist that you and everybody else can refer to. And like a checklist, you can cross out the tasks accomplished on the schedule as well to see your progress in getting ready for the relocation.
2. Prepare packing materials early on.
Purchase a few packaging supplies right away and just add more as you go along.
For a “commercial” relocation, essential packing and moving supplies may include some or all of the following:
- Furniture covers
- Moving blankets and moving pads
- Moving dollies
- Floor runners
- Boxes including special purpose moving boxes
- Plastic furniture covers or stretch wrap
- Box cutters and scissors
- Several rolls of packing tape
- Permanent markers
- Packing paper/tissue, bubble wrap
- Basic tool kit
Having these on hand helps in keeping the process as organised as possible.
3. Dedicate a weekend for inventory.
This is a time-consuming task that also demands careful thought. You want to make sure that you are not distracted (and distracting other people) when you are conducting an inventory of your work materials.
Therefore, setting aside a weekend or two for the task when your business is not going about its usual operations is a smart thing to do. Get a few hands to help out so you can get more done given the limited amount of time.
Once you have identified all the items you need to take during the move, you can group them more easily according to where they should go in the new office, their function, or who owns them.
4. Decide on what to keep, store in a facility, throw away or sell.
When you are conducting an inventory, you need to determine the value of all the items that you are taking note of. This way, you will only bring the materials that are necessary for your operations when you move.
At the same time, you want to dispose of the items you will not be bringing responsibly. Consider if you can squeeze a garage sale into your schedule. This is a good way to get rid of items you do not need. But, at the same time, it presents the opportunity to generate income to put into your business’ general fund.
If you have not considered renting a storage unit to help with the move, perhaps you should. A storage unit is ideal for stocks of materials you will not be using yet. Putting these items in storage can actually help you stay more focused, from the transport of items to your new workplace to unpacking and setting things up.
5. Assign cleanup to the pros.
You may want to clean your old workplace or make sure that the new office is spotless when you arrive so you can easily set up your equipment and furniture.
Yet it helps to not be bothered with this task especially if you wish to resume operations right away. What you can do is hire professional cleaning services to handle the task for you so you and your team can focus on the work at hand.
Yes, moving can be stressful but with a smart approach, it can flow more smoothly.
With the tips shared here, your business will be completely operational and productive in its new location in no time.
Kim Hill works in Marketing at Adams & Rofe Removals and Storage and has been a dynamic figure in the removal industry for over 30 years. For relocating families, individuals or offices around Sydney or all over Australia, Kim will develop the perfect removal plan to take the stress out of your next move.