Relocating an office is a very tricky process especially if it is a large company. Whether it involves moving 100 miles or 1000 miles, it still requires a lot of planning. Unlike moving houses where you know all the items in your house, moving offices is a challenge. Especially if it is a large company where various departments are involved. This article will emphasize on the key areas you will need to look at before moving.
- Advance planning
This depends on the size of the company but it is approximately 6 months. Some companies have taken up to two years of planning before they could actually move. Failure to plan is planning to fail. You have to go through all the inventories of the office items. You also have to co-ordinate with the various departments to come up with the best solution with minimum risks involved. For example the IT department will be concerned about safe handling and relocation of the computers. The kitchen department will be concerned on how to safely relocate the delicate cookers. Every department has to be involved in the moving process.
- Ideal moving company
This point cannot be overlooked. You will need to hire a company that has experience in moving commercial items. You will need to do thorough research before selling on a particular company. So far the best moving company can easily be found on the list of cross country movers nyc. They have the best resources to facilitate easy moving including the right equipment and enough manpower. Companies work on a budget, therefore every single dollar counts and should be accounted for. There should be no room for error.
- Insurance cover
Make sure all the office items are insured. You can have a separate insurance cover or use the insurance cover offered by the moving company. Whichever the case, ensure all the items are covered. Accidents do happen, so it better to be on the safe side to ensure you will get compensated in case of any loss or damage.
- Official moving notice
This is very important to both the place you are moving to and the building you are relocating from. An official notice should communicate the exact date and time of moving. This is important because you cannot move during business hours; therefore you will have to arrange with both buildings for the ideal time. It is best to move during the weekends.
- Delegate some duties
This is the best option if you are dealing with a huge company. You will not be able to handle everything on your own. As much as the moving company has their own manpower, it is best to involve the staff too. Engage the department heads to oversee that everything in their department is handled well without any damages. This will allow for everyone to work together towards the common goal. You can later reward or compensate the employees for their effort. Remember unity is strength and two heads will always be better than one.
Commercial moving when done correctly ensures safe movement of goods with minimal damage.